How to Track Voiceover Projects That’s Quick and Easy

Have you ever searched your computer for a script, sound file, note, invoice or anything else specific to a project and frustratedly came up empty handed?

I found an easy way to keep track of the pieces. Here’s how.

Tried and Tested

Before accepting gigs and working with clients, I knew I wanted an easy way to track everything for a given project. My first thought was using system folders on my computer and filling them with all the parts associated with a project.

After a few test runs with pseudo clients and projects, I quickly concluded the system folders method was not the way to go. It was cumbersome and found myself drilling through folder after folder looking for what I wanted. It was a huge time suck.

Eureka, a Winner!

Other methods I tried were just as worthless. A huge spreadsheet, document files, an expansive database. Nothing was working and it all was so meh.

And then I discovered what I was looking for. I found using a project number as the base helped to keep everything in order. Simple.

How it Works

Once I’ve received the nod a client wants me to work with them, I assign a number to all the project pieces going forward. Which, by no coincidence, the project number is also the next sequential invoice number in my accounting software.

Email, contracts, scripts, notes, sessions and anything else associated with a particular project receives this number from this point on.

As an example, typically the first thing I send after the client has agreed to book me, is my Project Confirmation for them to review and approve. The title of the Project Confirmation and email subject line looks like this:

[PR1600] QuickStop Messenger — Project Confirmation – CONFIDENTIAL

To break it down:

  • [PR1600] – This is the invoice number used on everything associated with the QuickStop Messenger project.
  • QuickStop Messenger – The name or title of the project, typically taken from the script title.
  • Project Confirmation – This refers to the item I’m sending or in other cases, the primary purpose of the e-mail.
  • CONFIDENTIAL – (optional) A one-word callout detail about the item.

More Examples

Now that I have a project number, I apply it to everything to keep the work organized. Here are a few ways I put it to good use.

[PR1600] QuickStop Messenger — Voiceover script – approved
Once I receive a client’s script, I rename it to something that makes sense to me, using my numbering system.

[PR1600] QuickStop Messenger — Script Questions
There are times when clients are available only by e-mail. When I have script questions, this is the subject I’ll use for the email.

[PR1600] QuickStop Messenger — Ready for download
When I’ve finished the session and uploaded it to the server, I send my client a quick e-mail with the download link and password.

Some Other Uses

  • [PR1600] QuickStop Messenger — Invoice
  • [PR1600] QuickStop Messenger — Payment received
  • [PR1600] QuickStop Messenger — Anything else?

What I’ve Found

Since the number is consistent across the project, it gives me a failsafe way to locate related parts and reduces search time. Using Spotlight, a system-wide search on my Mac, I can instantly find what I’m looking for just by searching for the project number. An equally useful system-wide seek method is also available on Windows machines.

As an added benefit, this also helps clients in the same way. All of our correspondence will most likely be in their inbox. So all they’ll have to do is search for the project number.

It takes some time getting in the habit of using a project number, but the ease of finding what I’m looking for is a sweet return.

What is your ‘can’t live without’ method of tracking projects? I’d like to hear about it and maybe work it into my process. Leave your comments in the section below and happy tracking!

© 2016 J. Christopher Dunn

It’s Booth Gear, Baby!

When you stand or sit in your recording area (whatever your booth may be), are the tools you need at arm’s-length away? I’m almost positive your copy or music stand has at least one item you use every time you record. Maybe a pencil? A stopwatch? A good luck Beanie Baby? Almost everybody has something. At the very least a script.

The accumulation of booth gear doesn’t necessarily reveal the type of person you’ve become. It’s not a reflection of what makes you, you. Instead, it’s what makes you comfortable so you can do an excellent job recording and impress the heck out of your clients who will shower you with repeat work. It’s all important stuff.

This picture is a snapshot I took of what’s on the music stand in my booth. (click to enlarge)


Big Office Clip
– It’s a simple and efficient headphone hanger. However, since it’s two wires doing the job, the clip has destroyed the padded head cushion covering. There are better choices, like this from Sweetwater- K&M 16080 Headphone and Cable Hook.. (Also check out the K&M 16020 Drink Holder.)

Headphones – I’m using my Sennheiser HD 280 Pros less for self-directed projects but find them necessary for remote booth direction. They spend most of the time on my editing desk.

iPad – Going green is a good choice to reduce printer/paper usage. Printed scripts in the booth are becoming more rare with each passing year. Apple’s iPad (or similar tablet) is the way to go. Mine is an iPad 2, which I bought new in 2011, and with its 9.7-inch display, it’s a good size for reading scripts.

However, while visiting the Apple Store recently, I saw the bigger display of the iPad Pro (12.9-inches), and I think it’d be a sweet upgrade. I would see more of the script on a brighter, crisper display. That’s a win for my eyeballs.

Mighty Bright Light – On those few occasions where I print a script or need to read from an actual book, this light is fantastic for its brightness and adjustability. Since I purchased mine, Mighty Bright has created new, brighter versions that appear to take up less space.

In Your Face iPhone Holder – Phone-patched sessions have become more common and the In Your Face iPhone Holder is a handy place to mount my phone.

Carpet Sample – A music stand is nothing but a flat piece of sheet metal on a pipe. The flat surface can produce unwanted sound artifacts, which are muted with a carpet sample.

Make a trip to your local carpet retailer and ask if they have any samples they’d let you take off their hands. Just make sure it’s clean and a color you can live with. And while you’re there, introduce yourself as the person to call for everything VO.

Pencil – This is a carry over from when I was working with paper scripts. I got in the habit of having it in my hand and feel naked when I don’t. It’s handy for gesticulation. Not so good for marking up copy on an iPad.

Dog Clicker – Marking the waveform with a clearly defined click is indispensable during audio editing. I use it to mark mistakes (1 click), takes (2 clicks), and self-guided booth tantrums (countless).

Cork – For the times when I can’t convince my mouth to cooperate, and articulation seems more like fantasy than reality, I rely on my cork. Pop it in. Read the script. Pop it out. Magically, my mouth takes notice and articulation improves.

Bath Towel – When I slapped my carpet sample on my music stand, I quickly saw it was on the small side. Sooo…  a bath towel covers the entire stand. It’ provides a bit of contrast and color plus keeps the carpet in place. I know it’s a stretch, but it sounds good, doesn’t’ it?

Do I use all the items every time I’m in session? Nope. One or two items come in handy. The rest are on standby waiting for their chance to be helpful.

Do you have things on your stand (or in your booth) that help you get through a session? What’s the one or two items that make what you do easier? I’d like to hear about them, so leave your comments below.

© 2017 J. Christopher Dunn

3 Tricks to Turn No into Yes

Not Say NoHave you ever been asked to do something but you either couldn’t or wouldn’t but didn’t have the courage to say, “No”?

Most people don’t like to be turned down or hear ‘no’ as the response to their request. And I’m going to guess that most people like to come across as positive and flexible.

Research shows saying no is hard and builds up all kinds of emotional bleakness. Forbes Contributor, Travis Bradberry, writes it’s stressful. From his article, The Art of Saying No:

Research from the University of California in San Francisco shows that the more difficulty you have saying no, the more likely you are to experience stress, burnout, and even depression (three things that hinder your emotional intelligence).

So, saying no is therapeutic and taking ownership when it’s used is a good thing. Nobody needs a stressed out voice talent.

What about the times where ‘no’ seems too absolute? When ‘no, but’ would work better than a definitive no.

I’ve found a few ways to handle saying no that don’t come across negative. At the core of my approach is letting people know what I can do, not what I can’t do. Letting them know what they can do, not what they can’t do. Letting them know what I need, not what I don’t need. Get the idea?

Here are some examples to illustrate what I’m talking about.

Need it Now

A client called with a project that needed immediate attention. I was booked solid but wanted to help them.

Did I respond by saying there was no way to get them into my already packed schedule? Or, did I let them know my next availability and would be happy to work with them then?

The second option told the client I was busy and could work with them when availability opened up in my schedule. I didn’t tell them no or that I couldn’t. I told them I could and was interested. It came across as positive and willing.

“I’d like to help you out with your project. I have availability Tuesday afternoon and can get audio to you by 4:00 PM. Would it be OK to go ahead and schedule session time.”

The client was happy and booked me for the project.

It’s a Date

A new client called with a project and wanted to discuss some specifics before handing over the script. They wanted to set up a meeting through Skype for Monday at 9:00 AM.

Unfortunately, Monday didn’t work for me because of the three day weekend I was taking away from my studio.

So, did I tell the client Monday was out of the question and give them the reason why? Do clients really care why I’m not available?

Or, did I let them know Tuesday was a better day and let them know their business is important?

Telling a client what you want to do is preferable to letting them know what you don’t what to do.

“I know your project is important and I want to make sure I understand it before recording begins. Tuesday is open, does 9:00 AM still work for you?”

No problem. The client was flexible and Tuesday worked great. This gave them more time to finalize details on their end. So, it worked out.

Parts are Missing

I was booked for a new project that required recording a narration for a 3-minute internal corporate video. The client sent me a script that was not finished and needed copyediting attention. I typically ask for a final approved script before getting in the booth.

Since the script was incomplete, I could push back and refuse to take the project until a final script is approved.

Or, I could offer to do the needed copyediting and add an additional line item to their invoice.

“Thanks for letting me know about the script. I know it’s important for you to have a script that makes sense and I can do the copyediting for you. My rate is $50 per script.”

In this case, the client decided it was in their best interest to get the script in order. Hearing that I was willing to take the script ‘as is’ was a positive, and offering a service to help them out (for a price) was also a positive.

Game of Noes

It turns into a personal game for me. The challenge of saying no without uttering the word. Yes, there are times when you really need to say no and you shouldn’t be afraid to do it. Remember, it’s therapeutic.

Need more support for saying no? Check out this article from the Mayo Clinic.

Stress relief: When and how to say no

Do you have ways of putting a positive spin on a response so it comes across without negativity? I’d love to hear about your tricks. Leave your comments below.

© 2016 J. Christopher Dunn

Freelance VO Survival: Pt 4 – Continuing Education

Freelance HappinessRejection and what to do about it when it happens to voice talent and freelancers was covered in my previous post, Freelance VO Survival: Pt 3 – Rejection.

Review:

  1. Rejection is not about you. Many things will influence a person’s decision not to book you for the job. These are out of your control.
  2. You don’t have an exclusive membership to Club Rejection. Almost everyone who freelances has heard ‘no’.
  3. Make an effort to prevent rejection by existing clients. After being booked for a job, deliver on customer service and do what it takes to create a repeat client.

 

Grow What You Know

You know as much as you did yesterday and the same as you will tomorrow. Huh? That’s what happens when you push education to the far back burner or entirely off the stove. Johnny 5, from the 80s movie Short Circuit, needed constant input and so do you.

Staying up to date with current trends in the market, approaches to your craft, and new methods or technologies will help keep you marketable and traveling knowledgeably down the road to freelance happiness.

“You are your greatest asset. Put your time, effort and money into training, grooming, and encouraging your greatest asset.”
-Tom Hopkins

Increase your chances of becoming or remaining a successful voice professional (or other freelancer). I’ve come up with 5 ways to include continuing education in your professional life. One or two (or maybe all!) will resonate with you.

WorkShops

There are ongoing opportunities to participate in workshops, either in person or virtually. They cover a wide range of genres and offer techniques to improve your game.

Nothing beats a second pair of ears that are finely tuned to the intricacies of voice-over or narration. The feedback is valuable and yours to keep. You are given the opportunity to play with other talents and discover new ways of doing what you love.

I’ve participated in a number of workshops lead in person by the hugely talented Pat Fraley. He makes the learning process memorable and is never afraid to push students to give their best performance.

David Goldberg from Edge Studio, whose booth direction knowledge is quite impressive, is particularly good at identifying issues with script reads and providing tools to improve interpretation and delivery. I’ve spent hours with David in virtual groups and never leave disappointed.

Classes of 8 to 10 students are best. This gives you plenty of focused mic time and the opportunity to get to know your peers better. The group environment allows for safe critiques that are never meant to tear you down, but to build your confidence and expand your skill set.

School Days

Your voice-over business survives because you’ve got the skills needed behind a mic and you’re good at business. Right? Are you lacking in the business part of the success equation? A class or two at your local college or university may be what’s needed.

Interested in marketing and finding ways to leverage social media? A class on new media marketing might be the ticket.

Want to build a website on your own so you can have total control without the need of a webmaster? An HTML class will come in very handy.

Sharpening writing skills is another area to consider. Sure, you can sound convincing reading other people’s words, but writing coherently in a way that screams professional is just not in your bag of tricks. Yeah, some focused classroom time in a business or creative writing course is just the thing you need.

Other training to consider: public speaking, computer software, business, and audio editing.

Virtually Study

Would you rather study independently at your own pace? Is there something you’d like to learn that doesn’t necessarily require a structured class with an instructor? You’re in luck. The interweb is full of choices.

At no cost to you other than time, YouTube is indispensable when it comes to learning how to do something, complete with video. Granted, there are some YouTube experiences that are better than others. A good way to gauge the value of a video is to read the comments left by other viewers.

To get you started, I’ve compiled a list of six YouTube series that have a focus on voice-over in my post Watch and Learn – 6 Video Series for Voice Talents.

Podcasts are another method for learning. There are many specific to voice-overs and the list continues to grow. Podcasts have the convenience of being passive content. You can listen to a podcast while baking cookies for instance or something less fun like laundry.

For some ideas, check out my recommended podcasts and those suggested by readers.

Ménage à Group

Spending all day in a studio by one’s self can make for a complacent, “I know everything!” attitude. If that’s the case, take what you know to a professional group and share your knowledge.

Professional groups are looking for participants just like you. And who knows, you might find something you didn’t know. Huh.

Start small with the local ones. Maybe there’s a meetup group that’s all about improv or acting in general. With some luck there maybe even one with a focus on voice acting. If not, here’s your chance to find some like-minded folks and start the group yourself.

Want to improve your public speaking chops? Toastmasters International seems to be in every community, large and small. It’s a great way to meet folks (maybe even clients!) and learn the tricks of public speaking.

On a grander scale are the annual mass get-togethers. These voice-over specific events take place several times a year and feature a number of opportunities to mingle with your peers, talk about the biz in breakout sessions, and share ideas over a coffee or dinner.

A few came to mind while writing this and Voice Talent, Rhonda Phillips’ blog post lists more.

Finally, the internet is a tap or click away from many online gatherings of like-minded people. Linkedin, Facebook, Twitter and other social portals allow easy connection to professionals who share what they know, mostly for FREE! What a screamin’ deal.

To single out one would indicate I favor it over the others. No, not so. They each have something to offer and like other areas of your profession, it’ll take a bit of trying them out for yourself. Some will work for the level you’re at currently. Others may not make sense until you’ve been in the biz awhile.

Rhonda also came up with the group participation opportunities on Facebook. Her post includes an extensive list of groups, way more than I thought there were. I belong to 4 or 5, Rhonda lists close to 50!

Facebook Voiceover Groups Galore

Continuing Education – No Longer Just for Brainiacs

Quality, price and delivery are parts of the freelance business you’ll be dealing with daily. Learn how to handle them better, more efficiently, and more competitively. You are in competition with every other freelancer who does your thing. Make the effort to distinguish yourself. With global access, competition has never been more fierce.

What to Remember

Make a positive effort to schedule time for research, taking a class, attending a webinar, or get involved with a peer group.

  1. You are your best investment. To be ahead of everybody else, learn what that means.
  2. Learn as much as you want. The opportunities for learning can be as long as a semester class or as short as a YouTube video.
  3. To Group or not to group, it’s your choice. Participation with other freelancers has the benefit of socializing: training on your own has the benefit of a more quite learning experience at a time you control.

Need More?

Looking for information that supports the importance of continuing education for freelancers? An article written by Angel Kwiatkowski of Cohere Coworking Community in Fort Collins, Colorado is one you should check out.

Why continuing education is essential for freelancers

What methods of continuing education work well for you? Leave your comments below.

Next time: (Pt 5) Push Yourself

Feeling comfortable and cozy in your current phase of building your voice-over or other freelance career? It’s time to shake things up.

© 2016 J. Christopher Dunn

Freelance VO Survival: Pt 3 – Rejection

 

Rejection_WEB

In Freelance VO Survival: Pt 2 – Motivation, I offered some great tips on how to stay motivated on your way to a successful voice-over career.

Review:

  1. Know your motivator.  It’s that one thing that drives you to do the thing you do.
  2. Being self-motivated is liberating. You decide how to become motivated and develop disciplined to stay on track.
  3. Motivation helpers make it easy. Find activities and develop habits that help keep you motivated. Stick with the ones that work. Be open to new ideas that might work better.

Flashback

If you’ve ever worked a job other than freelancing, you know getting called into the boss’s office to discuss anything negative is deflating. Rejection sucks and being told ambiguously that something needs to be different or better without the benefit of being told what needs improvement can cause a spontaneous head explosion. POP!!!

The Here and Now

When you make the choice to become a voice actor or other freelancer, it’s easy to get blinded by the sheen of unicorns and the brilliance of rainbows when you hear that work is abundant, more than enough for everybody.

It sounds positive and rejection-free. All you do is open up a personal studio and start auditioning or sending out proposals.

Rejection is ongoing for freelancers and it happens in a batch of all new ways.

  • Your quote is over budget.
  • Your style is not what they were looking for.
  • Too old. Too young.
  • Too American.  Not American enough.
  • Decided to use a male instead of a female.  Decided to use a female instead of a male.
  • Prospect decided to go in a different direction (they’ve hired somebody else) and gave no reason.
  • No response to your audition, simple quote or proposal.

Get the point?

Don’t focus on the rejection. It’s not about you personally. Instead learn how to make lemonade out of the lemons that come your way.

You Are in Good Company

There is no one in the business of voice-over, or other freelance work for that matter, who has not been rejected. Let that sink in a moment.

Risk is involved with your choice to freelance. You’ll be meeting knew clients and taking on projects you never thought you would. The way to get what you want is to remember not to be afraid of the word no.

“I really wish I was less of a thinking man and more of a fool not afraid of rejection.”
-Billy Joel

Countless voice talents have gone before you, and had they given up, would not be where they wanted to be, where they saw themselves. The word ‘no’ is part of the freelance equation. If yes was easy to get, everybody would be a freelancer.

It’s About Them

After submitting an audition to a client for consideration, you hear back from them that they’ve found the talent they were looking for–elsewhere. They’ll keep you in mind for future work.

There are a number of things that could have had an effect on that talent seeker’s decision. Their mood because of the speeding ticket earned on the way to work. Their mental state affected by a venti latte they dumped on themselves. They think you sound like their ex-wife or estranged father. The list of potentially pointless craziness is limited only by imagination and there is nothing about you they are attacking.

“If I went by all the rejection I’ve had in my career, I should have given up a long time ago.”
-Mike Myers

Since you’re a pro at what you do, the audition you submitted was amazing. Just because they felt it wasn’t a good fit for what they were looking for, doesn’t mean it wouldn’t have worked for somebody else.

Another way to look at it: just because a red car isn’t right for you, doesn’t mean it’s not right for somebody else looking for a car. Make sense?

Keep Going

“I take rejection as someone blowing a bugle in my ear to wake me up and get going, rather than retreat.”
-Sylvester Stallone

Why are some voice actors booking while others only hear about amazing projects?

Talent aside, are those people being hired better at marketing themselves? Is it because their website and business cards were designed by an award winning studio? Do they take risks and continue to stretch their talents?

Hmmm… Maybe it’s the way they handle rejection.

It takes several ‘no’ prospects to get to a ‘yes’ client. If you give up on yourself before hearing yes, you’ll never understand your potential. It is a good idea to evaluate as you go and make adjustments as needed. Truthfully ask yourself why a high rate of no responses are coming your way. Be willing to make changes. Perseverance is a trait of successful freelancers of any type.

The Delightfulness of Yes

There’s more to yes than landing a gig. What you do after receiving a job is to grow your client’s happiness. That’s what keeps them returning for more.

“Sometimes I feel my whole life has been one big rejection.”
-Marilyn Monroe

Keep on top of communication with your new client. Respond to their e-mail and phone calls in a timely manner. Ask questions when in doubt about something in their script. Be interested in their project. Meet their deadlines. Or better yet, deliver early. Be willing to do what it takes to keep them, within reason of course.

And, follow up with them after delivery of your audio files to make sure they have everything they need.

Avoid reasons for their rejection.

It’s Not Easy

Put yourself in the seat of the producer who listens to dozens of auditions, trying to find the sound that’ll match their project. It’s hard.

“You get used to the rejection and you don’t take it personally.”
-Daniel Craig

Making a choice is difficult when considering several equally talented people. And, nobody enjoys the process of telling everybody else they’ve made a decision that’s favoring another person.

When you’ve been told another talent has been selected for the project, be gracious and thank the producer for their time. Remember, this isn’t about you.

Most often you’ll not hear back when you’re not the one selected. And if you’re told they’ll keep you in mind for other projects, don’t consider it as lip service. I’ve had clients reach out to me for subsequent projects when I was the best fit.

Rejection Happens

Have a thin skin? Make an effort to build one thicker and resilient. And, keep in mind, you can do everything right and still not get booked. Detach and move forward.

What to Remember

  1. Rejection is not about you. Many things will influence a person’s decision not to book you for the job. These are out of your control.
  2. You don’t have an exclusive membership to Club Rejection. Most everyone who freelances has heard ‘no’.
  3. Make an effort to prevent rejection by existing clients. After being booked for a job, deliver on customer service and do what it takes to create a repeat client.

Looking for additional ways of dealing with rejection? Check the article written by Creative Business Coach and Author of “Resilience: Facing Down Rejection and Criticism on the Road to Success”, Mark McGuinness.

How to Handle Rejection and Criticism as a Freelancer

What are your thoughts about rejection?
How do you handle it when rejection comes your way?
Are there ideas in this post that you’ll consider?

Leave your comments below.

Next time: (Pt 4) Continuing Education

You should know more today about your chosen freelance path than you did yesterday but not as much as you will tomorrow. It’s important for your business to grow and one of the best ways to help with that is education.

© 2016 J. Christopher Dunn

Freelance VO Survival: Pt 2 – Motivation

In Freelance VO Survival: Pt 1 – Find Work, I told you how to get your new freelance business noticed, which leads to getting work.

  1. You are now a hunter! Work used to come to you unavoidably. Now you need to find work so your freelance business thrives.
  2. Tell everybody you’re a freelancer. One of the best methods of getting booked is to tell people you’re available and looking for work.
  3. Use multiple types of networking methods. Social media, e-mail, phone and in-person meetings are all business development tools.
File Jan 11, 9 46 59 AM
Unmotivated

What drives you to keep traveling the freelance path?

  • Passion for what you do?
  • To earn money?
  • Meet new clients?
  • The overwhelming desire to please?

In this article, I’ll focus on motivation or the end result you have in mind while doing your thing.

Self-motivation is an important trait to develop for growing your business and becoming a successful freelancer.

The Daily Grind

When you had your reliable, full time gig, the motivation to perform was typically driven by the manager you reported to. This was the person who had the company’s best interests in mind and reminded you constantly what you should do next. Of course you wanted a paycheck as well. Money is a good motivator.

As a freelancer, the weight of motivation falls squarely on your shoulders. You’ll move your focus from performance, which is still important, to survival. Creating a distraction-free environment to do your best work is a start.

Once you find work, you’ll notice immediately you can get more of it done. Working as a freelancer removes corporate diversions and reduces drop-everything-now interruptions.

The Same But Different

Being motivated to stay focused on what needs to get done for yourself is different than working to complete several, unrelated, time-sucking projects on other people’s timelines. Yes, you’ll have clients with needs and schedules and since you’re the boss of your business, you’ll have more say in how those schedules come together. However, the key to working is motivation. You own it now.

Keeping motivation going can be tricky. The discipline to be self-motivated sounds so hard.

I’ve developed motivation helpers that keep me consistent from day to day and allow flexibility to make adjustments when needed.

The Brain Cleanse

My day starts early with a walk. This is ‘me’ time and my motivation is to finish the walk feeling mentally ready for the day. I clear my head of junk that’s distracting. Think about the positive aspects of what I accomplished the day before and day dream about how I’d like to see my business in the future.

Fueled for Performance

My body needs fuel to perform so breakfast is important. Low sugar, high-protein choices are best. Crashing an hour after you eat is not a good thing. Find the foods that keep your body fueled for a couple of hours at least, and have a quick mid-morning nutritional snack that will keep you going until lunch. Keep your body motivated.

Consistent Game Time

Starting your day at a specific time will motivate you to get a good night’s sleep; get out of bed at a realistic hour; and complete your morning ritual. Determine what your core hours will be and surround them with one to three hours of support time. Be ready to do the first thing on your daily list and feel confident you’re going to get it done.

Check Off

One of the best ways for me to get through the day is to make a list of to-dos. I’ve created a boiler plate framework that lets me arrange my schedule and add additional items as needed. I typically plan out my day the night before. This helps me stay on track and motivated to work as efficiently as possible. When I complete an item, I get the satisfaction of checking it off. It feels great!

Work, Reward, Repeat

Starting a project can be its own roadblock. That first effort can be tough to make. You might think about doing something else first, something more enjoyable than the thing you’re putting off doing.

Instead of doing the fun thing first, I recommend you reward yourself with it after you get the task done. This provides motivation to start work with the goal of completion for reward. Plus, if you use a list you get the bonus feeling of checking it off.

Your Personal Guide

If you could put into a short phrase what you set out to do in your freelance business, how would it sound? Mine is,

“Delight customers with ready to use, genuinely human, spoken word audio.”

With that In mind, I’m motivated to deliver consistent results with the target of exceeding my client’s expectations. My business is based on happy clients, who will then be repeat clients. And since they’re happy with what I did for them, they’ll tell other people to use my services.

Friendly Motivation

Nothing beats a good conversation with a peer. Find groups or meetups of people you can have work-related discussions with. Bouncing ideas and issues off other professionals is a great way to brainstorm. Just because you are a freelancer, doesn’t mean you should be isolated and work in a vacuum.

If groups aren’t your thing, set up a 10-minute check-in phone call every morning with somebody to keep each other on track. Share possible solutions to tricky situations. Offer encouragement. Keep each other motivated.

Motivation Could be Right for You

With a few motivation helpers in place, you might find the quality of what you do improves. Keep track of what worked well as a motivator. Was it the walk before you started your day? Maybe it was setting a daily goal of contacting at least one new potential client. What works is the action you should continue.

What to Remember

  1. Know your motivator. You’ll have a least one thing that drives you to do the thing you do.
  2. Being self-motivated is liberating. You decide how to be motivated and become disciplined to stay on track.
  3. Motivation helpers make it easy. Find activities and develop habits that help keep you motivated. Stick with the ones that work. Be open to new ideas that might work better.

Need More?

Looking for additional examples of motivation? An article written by Forbes Contributor, Paul Tassi, features several more ways to consider.

11 Ways To Stay Motivated While Working From Home

Is there something motivating you to continue what you’re doing? Leave your comments below.

Next time: (Pt 3) Rejection

There is no such thing as rejection immunity. But, there are ways to deal with rejection and criticism that will allow you to move forward and not take it personally.

© 2015 J. Christopher Dunn

 

Freelance VO Survival: Pt 1 – Find Work

File Dec 07, 11 41 34 AM
“I love doing it!”

“It’s easy to do.”

“It lets me be creative.”

“It’s a perfect work-at-home job.”

“It gives me a chance to do my own thing”

“It” is freelance work and there are many reasons why people decide to move from corporate comforts to a career in (insert any freelance title here). They all sound so positive, filled with dreams of rainbows and unicorns. Why work the 9 to 5 grind when it’s 1-million times easier to work from home? Duh, who would pass that up?

For the next few weeks I’ll be sharing with you the efforts it takes to work a freelance gig. These are insights discovered by me during my transition from the corporate high-tech cubes to freelance voice actor, plus tips I picked up from other freelancers. They’ll help get your head wrapped around what it takes to freelance.

Day 1 Excitement 

Good bye, full time job. Hello, ‘I get to work whenever I want to’ passion! Calling it a passion makes it sound so… Passiony. Warm, fuzzy and oh so comfortable.  First day excitement will have you full of good intentions. Now it’s time to find, dare I say, WORK.

Before, when you were working a full-time corporate job, work found you and you never felt like you had enough time to get it all done. Now, finding work is a necessity and quite possibly, to begin, you’ll have more time on your hands than work. Finding work takes much effort. Your hunter and gather instincts, which have been dormant for several millennia, need to be shocked back to consciousness.

“Much effort, much prosperity.” –Euripides

Make Some Noise

There is one sure way to find work that outweighs all others and you should use it from day one. Tell everybody you know and meet that you are available for hire. If nobody has a clue what you’re up to, you’ll never work or you’ll work very little. It‘s a numbers game, and the more people who are aware of what you have to offer, the better.

Contacting family, friends, past business connections, peers and acquaintances should be included in your list of people to notify about your new freelance business. Get the word out to as many people as possible.

Don’t be bashful and hide behind the feeling people on your list won’t be interested in hiring you. You may be surprised by those who you thought were long shots when they become your first clients. At the very least, people you contact might be able to introduce you to somebody who is looking for the type of professional freelance services you’re offering. Anyone is a potential client.

Let the Socializing Begin 

The best contact methods to consider are social media, e-mail, phone and in-person.

Establish yourself on LinkedIn and say you’re looking for clients in your profile. Join groups specific to your freelance business. Follow businesses you’d like to work with and start building your professional connections and developing relationships.

Reference the list you created of people you want to let know about your freelance offerings. They are probably on LinkedIn so don’t miss the opportunity to connect.

Facebook, Twitter, Instagram, and others should be considered along with LinkedIn. Use those that make the most sense for your business.

Little Black Book

Your address book is full of names and e-mail addresses. Start from A and work your way down through Z. All are potential clients.

Start by creating a boiler plate message about your new freelance business that you can paste into an e-mail and send to everybody.

When creating individual messages, write something personal in the first few sentences. Paste-in your boilerplate message. End with a single sentence personal closing. Keep the entire message brief.

One Phone – Many Numbers

The phone can be your friend. You have many people you talk with on the phone that should know about your decision to go freelance. These might be the people in your inner circle of friends, the ones you feel closest to. Take the opportunity during your conversation to tell them about your freelance business. They’ll have questions and this is the perfect time to practice your answers.

It’s Been a While

Running into old friends, business connections, and people you went to school with are opportunities for catching up face to face and finding out what’s new in each other’s lives. Make sure to have business cards available to hand out wherever you go. You never know whose path you’ll cross.

Listen Up!

The primary point is to let people know your freelance offerings are available. But, remember, it’s not all about you.

Relationships are easier to build when two people are involved. Word of mouth is important because referrals work both ways. Make an effort in your approaches to network and take notes about your connections. Find out what’s going in on in the businesses and lives of the people you contact.

Somebody you connect with may be looking for a web designer and within your contacts you can easily refer the person to someone you know. And likewise, a contact you’ve developed a networking relationship with knows you offer mad skills in the type of freelance work you do and feels comfortable referring people to you.

Once you’re plugged in the good vibes keep on flowing. You want your freelance business to survive so making the effort to continually network is key in building your client list.

More clients = more work = more $$$ = survival = SUCCESS!

What to Remember

  1. You are now a hunter! Work used to come to you unavoidably. Now you need to find work so your freelance business thrives.
  2. Tell everybody you’re a freelancer. One of the best methods of finding work is to tell people you’re available and looking for work.
  3. Use multiple types of networking methods. Social media, e-mail, phone and in person meetings are all business development tools.

For more suggestions on how to build your network and tell people about your freelance business, this post from Freelance Digital Consultant, Ben Matthews is worth a read.

11 Effective Ways to Grow Your Freelancer Contacts

Next time (Pt 2) Motivation

What drives you to keep traveling the freelance path? Next time I’ll focus on motivation. Self motivation is an important trait to develop to grow your business and become a successful freelancer.

© 2015 J. Christopher Dunn